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Document Management / Document Assembly
Today's world is all about data, and a very important question for anyone is “Where is my data and how can I get to it?” As IT consultants, those are questions we hear all too often. One solution is a Document Management System (DMS). With a DMS, you don't have to "know" where you saved the document. The DMS takes care of knowing for you, significantly reducing the 'human error' factor that contributes to the "mysterious disappearance" of documents (e.g., can't remember the exact folder where you saved the document, typos in the name, saved in the wrong folder, someone else saved the document and you can't locate where they saved it, etc.). A DMS always knows where the document is located. It also tracks when the document is moved, copied, opened, viewed, edited, e-mailed, or saved, as well as who performs each of those actions. A DMS can increase productivity, resulting in a better bottom line. For example: an attorney who bills at $280/hour saves 15 minutes a day by not having to manually find documents, this will save $75.00 a day and $375.00 per week. In addition to saving time and money, a DMS nearly eliminates accidental document deletions and over-writes and also allows you to save and track multiple versions of the same document. If your business submits documents to large agencies, it will benefit from the version control built into the DMS. Security is another great feature of a DMS. A DMS not only allows you to set a password on documents, but also allows you to decide who can see if the document exists, who can read it, who can write to it, who can re-categorize it, who can delete it, and who can alter the security settings on it. Sensei provides world-class document management functionality in a package that is affordable and manageable. We are certified resellers of Worldox, a leading document management system. Unlike major enterprise systems, Worldox is very affordable and doesn’t require huge investments in hardware. An inexpensive computer is used as the indexer to provide rapid access to the documents. You can learn more about the powerful features of Worldox by visiting http:www.worldox.com.
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